Epicflow – Aerospace 
& Defense Project Management Software

AI-Enabled Portfolio Management Solution 
for Aerospace and Aviation Industries


Epicflow supports defense companies in implementing their research and engineering projects. It enables more effective decision-making in their highly dynamic environment, helps meet the increasing demand for orders and utilize shared resources across multiple projects most efficiently.


Aviation companies can use Epicflow to plan and deliver their research and engineering as well as maintenance, repair, and overhaul projects that typically have a limited resource pool. Epicflow focuses on eliminating bottlenecks and achieving resource efficiency, which helps companies deliver more with the same number of resources.

Ministries of Defence

Military conflicts in the world have led to an increased demand for MODs, while their available resources remain limited. Epicflow assists Ministries of Defense in executing the growing number of projects with their available resources by increasing the productivity of the current staff. Most importantly, MODs can rely on Epicflow’s highest data security standards.

With Epicflow, enterprises can optimize their resources to complete more successful projects and ensure sustainable growth

Defense and Aerospace
Project Management Software

Epicflow has undergone penetration testing, adhering to the standards set by the British Ministry of Defence (MOD). It also has been approved to join the Joint Supply Chain Accreditation Register (JOSCAR). This certification qualifies us to provide our services to all suppliers affiliated with the UK MOD.

AI-based aerospace project management software that helps unite globally distributed resources and utilize them most efficiently throughout multiple projects

Intelligent AI-powered solution that perfectly meets project and resource management needs of aerospace and defense organizations

Keep all resource data at hand

No matter where your people are located, you can find a resource with the required skills and capacity in a few clicks, even if there are thousands of employees working for your organization.

Unleash the potential of your shared resources

Epicflow facilitates maximum efficient utilization of resources’ potential thanks to intelligent resource allocation, balancing team members’ workloads, and eliminating bottlenecks.

Analyze performance to spot areas for improvement

Epicflow helps you assess resource performance on multiple levels; you can use these insights to improve team members’ productivity and efficiency in the future.

Detect bottlenecks to streamline your workflows and let out your resources’ capacity

Detecting and eliminating even one bottleneck can let your organization complete more projects without investing in more resources. Epicflow can help you both detect and prevent bottlenecks as well as find an optimum way to resolve them.

Aviation project management software that lets A&D enterprises ensure smooth workflow and optimize resources  

Intelligent AI-powered solution that perfectly meets project and resource management needs of aerospace and defense organizations

Know your priorities

With Epicflow’s automatic task prioritization, every team member can focus their effort on the highest priority task. This eliminates bad multitasking and increases employee efficiency.

Protect your project environment from uncertainties

Epicflow’s functionality provides you with enough flexibility to respond to unexpected events and keep the whole project environment on track.

Keep the big picture of your project portfolio

You can always keep an eye on the state of your project environment with all its projects and milestones to be able to oversee and timely respond to any occurring changes.

Do the right projects at the right time

When managing multiple projects with a shared resource pool, it’s crucial to assign available resources to the highest-priority projects. Epicflow can prompt you on how to reorganize work to deliver projects with maximum business value on time.

Make data-driven decisions

Epiclow’s AI-powered functionality shows you the consequences of your decisions so that you can be sure that you’re making the most reasonable one.

Don’t worry about data security

Thanks to Epicflow’s DataGuard security tool, you can store computational data in the cloud while sensitive data is kept safe and secure on-premises. Epicflow has got a security certificate and become JOSCAR-registered, which is an indicator of our highest-level security measures.

Epicflow features simplify complex project and resource management in A&D enterprises 

Task List

Provide every team member with a prioritized to-do list based on real-time project data to eliminate bad multitasking and increase resource efficiency. Dynamic reprioritization based on the work progress, scope, or milestone changes eliminates the need for replanning.

What-if Analysis

Reduce the uncertainty of decision-making by testing various changes to the project environment. In the simulated mode, you can see what will happen if you reassign resources, add or remove projects, hire more people, move milestones, and more.

Competence Management

Tap into your employees’ skills and always assign the right resources to the right tasks. The system can automatically find an available resource with the required skill level and enough capacity to complete a task.

Future Load Graph

Forecast your resources’ capacity and workload to get an idea of future resource demand and the output your employees are likely to produce. This will help you prevent future bottlenecks and create realistic and manageable project plans.

Historical Load Graph

Analyze your resources’ historical performance to assess the efficiency of their work. You can use these insights to improve future performance and avoid bottlenecks.

Ready to explore Epicflow in action?

Gain more insight on how Epicflow’s features simplify complex aerospace and defense project management.

Reap the benefits of Epicflow integrations with other project management tools

Epicflow integrates with MS Project and EPM, Jira, Primavera, SAP, and other PM solutions to let their users take advantage of Epicflow’s advanced functionality:


  • Effective management of shared resources across all projects;
  • Setting the right project and task priorities;
  • The opportunity to detect and resolve bottlenecks;
  • Portfolio management features aimed at maximizing organizations’ business value.
  • Balancing employees’ workloads to achieve high productivity.

How aviation resource management software can transform your business: 
Our clients’ success stories

Epicflow has helped a UK defense company’s department increase its revenue without any investments, just by reorganizing resources’ work.

  • Epicflow has helped identify what hampered the project flow and prevented the department from undertaking more projects.
  • With Epicflow, the department can now forecast future resource demand and plan their upcoming projects accordingly.
  • Epicflow has revealed an opportunity for the department to do 10% more work with its current resources without overloading them.

As a result, the company has an opportunity to undertake 10% more projects in one department without extra cost for staffing. It means that the extra revenue will be almost the same as the increase in profit.

Learn how to achieve more with Epicflow

Epicflow is trusted by the Dutch Ministry of Defense to develop a strategy to deliver earlier and more with the existing resources through a game-changing approach to managing resources across their multiple projects and programs.

Snatch an opportunity to talk to our seasoned experts, researchers, and co-founders of Epicflow:

Albert Ponsteen and Jan Willem Tromp have huge experience in project and resource management and have been consulting aerospace and defense organizations for more than 5 years.

Read more success stories

case 01

mobile telecommunications

A Dutch telecom company KPN has improved deliverability and efficiency by 62% and 21% respectively with Epicflow.

case 02

medical service

Epicflow has helped VieCuri Medical Center meet their strategic goals.

case 03

Metal Company

A metal company Arnold AG has got a true increase of throughput without extra labour cost thanks to Epicflow.

case 04


Epicflow has made it possible for a telecom company TKF increase project delivery by 200% and decrease lead time by 50% with the same number of resources.

case 04

Defense Industry

Epicflow has helped a UK defense company’s department
to increase its revenue by 10% without any investments, 
just by reorganizing resources’ work.

case 04

Software development

Epicflow has helped to connect the IT department of a large US pharmaceutical company with its management and ensure a structured and well-organized workflow.

What our clients say

Jan Mark Molenaar

Project Manager at De Keizer Marine Engineering BV

“Epicflow gives us much better prioritization and shows which 
steps need to be taken to fulfill our projects.”

Markus Ossberger

Dep. Head of Division Infrastructure at Wiener Linien

“Epicflow is in a class of its own. Definitely. It’s incredibly easy
to use.”

Jan Tournois

Director at Pilz Netherlands

“This ptoduct has given us a significant improvement in
the amount of projects we can
deliver nowadays.”

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