Best Multi Project Management Software Solutions to Test in 2026

When a company becomes bigger and gets more and more projects to complete, manual management or tools tailored for single-project management turn out to be inefficient. Both situations can result in your projects’ failure and lead to the loss of clients. The statistics proves this with the following figures: 34.4% of the projects are never finished on time, and 40% of projects go beyond the budget. Proper project management can save a lot of money for a company. Therefore, each mid-size or large-scale company should adopt project management solutions with advanced features for managing multiple projects effectively. But how do you choose the tools to manage multiple projects? To figure it out, let’s first dive into the specifics of multi-project environments and popular tools for managing multiple projects.

Key Takeaways:

• Multi-project management software is a tool that assist business organizations in planning, executing, and controlling multiple concurrent projects as well as coordinating their shared resources. 
• The key capabilities to look for in MPM tools are project management prioritization, resource management, risk management, reporting and analytics, collaboration as well as AI capabilities for decision making. 
• To select an appropriate multi-project management software, you need to analyze their key features, scalability, integration opportunities, and data security. You should also take into account your company’s project management maturity level and goals you’re planning to achieve with the software adoption.

Multiple Project Management Software Features

So what makes multi project management software powerful? And what’s the difference between single and multiple project management tools?

To answer these questions, let’s comprehend the heart of a multi-project environment. Multi-tasking makes multi-project management so different and difficult as compared to the traditional PM. And it’s not a problem in itself, but the prioritization is. This is explained by dependencies between tasks that should be taken into account at the planning and execution stages. Besides, in such an environment, adequate communication and necessary data kept in one place become a must. When you have a bunch of interrelated issues, it’s hard to predict the way they’ll be tackled and the final result. That’s why proper risk management and thorough analysis of project decisions come to the foreground. Summing up, multi project management solutions should have the following key features to help companies deliver their projects on time:

Project and Task Prioritization

A multi-project management solution helps prioritize tasks across the whole project environment. Some advanced tools can prioritize projects based on business value, relevance/urgency, or other criteria defined by the organization.

Task and Milestone Tracking

The solution breaks down projects into tasks with critical milestones with clear deadlines, lets track dependencies and highlight critical paths for streamlined execution.

Centralized Project Dashboard

A multi-project management tool offers a unified view of all projects, their progress, and key performance indicators; it lets managers monitor multiple projects at a glance.

Resource Allocation and Management

These solutions optimize the use of shared resources across projects: they track availability, workload, and utilization to prevent over- or under-allocation.

Budget and Cost Tracking

These tools monitor project budgets, expenditures, and variances in real time as well as provide intelligent insights to stay within financial constraints.

Team Collaboration Tools

MPM tools facilitate communication and collaboration between teams working on different projects. They provide visibility and create a shared environment where teams can share updates and coordinate work. 

Risk Management

A multi-project management tool identifies potential risks across projects and suggests mitigation strategies. It also monitors progress to address issues proactively. Predictive analytics will be a great plus, as it will allows to manage risks more intelligently and make more effective decisions.

Time Tracking and Scheduling

These tools track time spent on tasks and projects and adjust schedules dynamically to account for changes or delays.

Real-Time Reporting and Analytics

These tools generate insights on project performance, bottlenecks, and timelines and provide customizable reports for stakeholders.

Integration with Other Tools

Multi-project management software connects with HR, finance, and CRM tools for seamless data sharing and ensures smooth workflows across organizational systems.

Best Software for Managing Multiple Projects

So, what is the best software for managing multiple projects? We’ve compiled a collection of managing multiple projects software for you to keep an eye on in 2026.

All the managing multiple projects tools described above are worth your attention and have their peculiarities. So, to choose the right multiple project tracking software for your company, carefully analyze your business needs taking every detail into account. If you want to know more about Epicflow or want to get a free trial, you can book a demonstration.

How to Choose the Best Multi-Project Management Software

When choosing the right multi-project management tool for your organization, it’s important to give answers to the following questions:

How many resources do we have, and what is the software solution’s scalability?

Every multi-project management software has limits on the number of users, projects, tasks, and other data. So, answering these questions will help you ensure that the tool can handle your current volumes on data and it will scale with your organization’s business growth.

Some of Epicflow’s clients’ headcount exceeds 15,000 users, and its scalability has proven to have no limits. This means that you can add unlimited projects, unlimited tasks, and unlimited users to the system and get the desired outcomes as a result of intelligent multi-project resource management. With Epicflow, you can manage large complex projects with less stress and effort.

Is a tool user-friendly? 

There’s no doubt that your management and teams are overwhelmed with important work and it would be better to avoid distracting them with complex procedures and clumsy interfaces. 

Epicflow experts provide training sessions for their clients and 99% claim that our interface is user-friendly.

Does a solution have AI features? 

When managing multiple projects with a shared pool of resources, predictive capabilities are a must. They will allow managers to make effective decisions, reduce uncertainty, and manage risks more effectively. In addition, AI features enable a proactive management approach, which is far more effective that reactive firefighting. 

Epicflow is one of the very first multi project management tools that have implemented AI into its functionality. With its help, you can intelligently allocate resources, predict bottlenecks, and make informed project management decisions.

Does the solution have integrations with other tools and platforms?

Multi-project environments can rely on different tools to run smoothly (e.g., task management tools, HRM systems, communication, etc.). This is why it’s essential for a multi-project management solution to integrate with other tools. This will eliminate data silos, improve collaboration, reduce manual work and errors.  

Epicflow multiple project scheduling software has seamless integrations with Jira, Oracle Primavera, and MS Project, and can be integrated with any other tool upon request.

What project management methodologies are in the core of the software solution?

Multi-project management software can support different project management methodologies: Waterfall, Agile, CCPM, etc. The methodology behind the solution’s functionality should match the approach used by a company. It will affect planning, scheduling, daily workflow, and reporting. A mismatch will result in inefficiency and poor adoption of the solution.   

Epicflow multi project planner is based on a unique methodology inspired by CCPM principles, which has been developed by researchers with 25+ years of experience in multi-project management. 

What project data security measures does the software solution use? 

Data security is a major concern in organizations across industries, especially in mission-critical environments like aerospace and defense. So, before adopting an MPM solution, it’s critically important to assess the data security capabilities it provides. 

Epicflow uses multi-dimensional security measures ensuring that your project data is safeguarded: you can fine-tune the access to project data and features in the system depending on your needs and preferences; with a DataGuard security tool, we provide high-quality services including AI analytics without storing your projects data: it remains on your servers. Epicflow has undergone penetration testing according to British MOD standards, and it has JOSCAR certification which means that our product’s security measures meet the requirements of Aerospace and Defense industries.

Conclusion

Choosing the right multi-project management tool is finding the solution that will support your business organization in overcoming the complexity of a multi-project environment and delivering concurrent projects successfully. Each of the analyzed solutions has its own strengths and limitations, in the same way as different organizations have various business needs. The best choice depends on the size of your organization, products or services it delivers, the project management methodology it uses, and your goals (e.g., whether you need to optimize resource utilization, improve visibility, decision-making, etc.).

To learn more about the peculiarities of multi-project management and how online project management software Epicflow can help you deliver more projects with less costs and time, book a call with our experts.