See the customer success stories
behind replacing Microsoft Project Online.

Free Migration. Performance Guarantee.
30% Faster Delivery. Double the Output.

The Microsoft Project Online retirement lands September 30, 2026.

Planner doesn't replace it.
But this isn't a migration — it's an upgrade.

We'll map whether full migration or overlay is the right path.
If it's a fit, we'll set up a working session on your actual project data.

Active projects timeline and resource load charts showing 30% faster delivery

Measured results. Named customers.
Written guarantee.

TKF

200%

output increase in 2 years.

+ 50% lead time reduction.

Dutch Ministry of Defense

Check out the MoD case study:
How a $1B+ defense experiment showed

30%

shorter lead times

+ up to 300% better on-time delivery.

KPN

62%

on-time delivery improvement.

From overloaded R&D to 3x project output

-50%

Performance guarantee: Three metrics defined with you before go-live. 50% off until targets are achieved.

This is not a migration.
It's a category decision.

PMI's PMBOK 8 says all projects are investments. Microsoft retired the scheduling tool most enterprise PMOs depend on — and replaced it with a task manager that caps at 3,000 tasks, 10 custom fields, and 20 dependencies per task.

If you're running 50+ concurrent projects with shared resources, Planner Premium is not a replacement. It's a downgrade.

The question isn't "which tool replaces Project Online."
It's "do you stay in a scheduling tool, or move to a platform that connects strategy to delivery?"

Epicflow capabilities: flow-based leveling, bottleneck prediction, AI resource allocation, value-based prioritisation, what-if scenario planning

What Epicflow gives you — and what Planner can't

AI-powered resource allocation

See across all your projects who's overloaded, who has capacity, and what happens if you move someone from Project A to Project B. Conflicts detected automatically — no more Monday morning spreadsheet ritual.

Resource allocation advisor showing suggested team members and competences

Bottleneck prediction

Know which projects will slip three weeks before they do. Predictive analytics flag at-risk projects while there's still time to act — not after the deadline has passed.

Delay, overload, overrun, and losing value risk flags

What-if scenario planning

New project lands on your desk? Model the impact on your existing portfolio in seconds. Not next week. Not after a two-day analysis. Now.

What-if analysis panel comparing launched simulations

Portfolio dashboards — real time, not compiled

Your PMO has been spending two days compiling the monthly board report from three systems that disagree. Epicflow produces board-ready views in real time.

Current project status and current hours in execution dashboards

From first call to portfolio visibility
in weeks, not months

  1. Book a 30-minute Risk Scan

    We map your Project Online environment and operational risk.
    You discover whether full migration or overlay is the right path.

  2. We collect your real project data

    MS Project export, resource list, project list. Messy is fine — 80% of the value
    is visible from data you already have.

  3. 90-minute working session on your data

    Your portfolio. Your bottlenecks. Your resource conflicts.
    Top-down: portfolio → departments → bottlenecks.
    You keep the written diagnostic whether you buy or not.

  4. Written proposal with performance guarantee

    Three metrics defined with you before go-live. 50% off until targets are achieved.

Built for the organisations
that can't afford to get this wrong

JOSCAR-listed — UK defence supply chain certification

GDPR compliant — EU-hosted, Linux server

3-year price lock — no surprise renewals

Used by the Dutch Ministry of Defence

Self-hosting available — for government and secure environments (DataGuard hybrid deployment)

G2 High Performer — 4.5/5 stars

Penetration-tested to British MoD standards

European company — Dutch-headquartered, no US Cloud Act exposure

Integrations: MS Project, Jira, Primavera, SAP

Defensibility pack documents: security architecture, migration guides, reference customers, audit committee pack

Defensibility Pack

Everything you need to write the board paper — published openly, no form gate:

  • Technical security and data architecture document
  • Sector-specific migration guides (defence, pharma, financial services, public sector)
  • Named reference customers by sector and geography
  • Pre-built audit committee pack

In their own words

  • Microsoft retiring Project Online has put a deadline on my desk that I did not create.

    — Stephen, IT Director, engineering firm, Netherlands

  • They showed me things I had suspected but not been able to prove.

    — Anna, Head of PMO, defence manufacturer, US

  • I treated the retirement as forced clarity rather than as a problem.

    — Mark, EPMO Director, aerospace group, France

  • I have low tolerance for tools that have a beautiful demo and fall apart on the third use case.

    — Helena, PMO Manager, industrial manufacturer, Germany

  • Watching the project controls manager who had been most resistant become the strongest internal advocate. That conversion was the proof I needed.

    — Rachel, COO, construction group, UK

Let's Get Started

Book a 30-minute Project Online Ecosystem Risk Scan

We'll map whether full migration or overlay is the right path for your environment. If it's a fit, we'll set up a 90-minute working session on your actual project data. You keep the portfolio diagnostic whether you go further or not.

Not ready for a call?

Download the MS Project Online Migration Checklist — a practical 2-page guide to what dies when, what Planner covers and doesn't, and 5 questions to ask before picking a replacement.

Need to build the board paper first?

Download the Defensibility Pack — everything your audit committee needs, published openly.

Frequently Asked Questions

Microsoft Project Online retires on September 30, 2026. After that date the online portfolio/PWA environment is gone. The desktop MS Project app continues, but the enterprise service you rely on for portfolios and resources is going away - which is why teams are choosing a successor now.