See the customer success stories
behind replacing Microsoft Project Online.
The Microsoft Project Online retirement lands September 30, 2026.
Planner doesn't replace it.
But this isn't a migration — it's an upgrade.
We'll map whether full migration or overlay is the right path.
If it's a fit, we'll set up a working session on your actual project data.
Microsoft is retiring Project Online. If your PMO runs on it, here is what changes, when, and what you need to decide before the deadline.
Timeline
Every project, resource assignment and reporting workflow living in Project Online needs a destination before that date. For a single-project team that is an inconvenience. For a PMO running a portfolio — cross-project resource allocation, historical baselines, reporting the business depends on — it is a migration programme, and most of the work is deciding what your target actually needs to do, not moving files.
Microsoft has said access ends at retirement and that you should back up beforehand. It has not published a retention period, a read-only window, or an export grace period after the date. Plan your extraction to complete before 30 September 2026 rather than counting on anything being reachable afterwards.
A like-for-like replacement gets you back to where you were. Teams using this deadline well ask a harder question: the resource conflicts and constant replanning that were always there — do we have to carry those into the next system too?
TKF
200%
output increase in 2 years.
+ 50% lead time reduction.
Dutch Ministry of Defense
Check out the MoD case study:
How a $1B+ defense experiment showed
30%
shorter lead times
+ up to 300% better on-time delivery.
KPN
62%
on-time delivery improvement.
From overloaded R&D to 3x project output
PMI's PMBOK 8 says all projects are investments. Microsoft retired the scheduling tool most enterprise PMOs depend on — and replaced it with a task manager that caps at 3,000 tasks, 10 custom fields, and 20 dependencies per task.
If you're running 50+ concurrent projects with shared resources, Planner Premium is not a replacement. It's a downgrade.
The question isn't "which tool replaces Project Online."
It's "do you stay in a scheduling tool, or move to a platform that connects strategy to delivery?"
See across all your projects who's overloaded, who has capacity, and what happens if you move someone from Project A to Project B. Conflicts detected automatically — no more Monday morning spreadsheet ritual.
Know which projects will slip three weeks before they do. Predictive analytics flag at-risk projects while there's still time to act — not after the deadline has passed.
New project lands on your desk? Model the impact on your existing portfolio in seconds. Not next week. Not after a two-day analysis. Now.
Your PMO has been spending two days compiling the monthly board report from three systems that disagree. Epicflow produces board-ready views in real time.
We map your Project Online environment and operational risk.
You discover whether full migration or overlay is the right path.
MS Project export, resource list, project list. Messy is fine — 80% of the value
is visible from data you already have.
Your portfolio. Your bottlenecks. Your resource conflicts.
Top-down: portfolio → departments → bottlenecks.
You keep the written diagnostic whether you buy or not.
Three metrics defined with you before go-live. 50% off until targets are achieved.
JOSCAR-listed — UK defence supply chain certification
GDPR compliant — EU-hosted, Linux server
3-year price lock — no surprise renewals
Used by the Dutch Ministry of Defence
Self-hosting available — for government and secure environments (DataGuard hybrid deployment)
G2 High Performer — 4.5/5 stars
Penetration-tested to British MoD standards
European company — Dutch-headquartered, no US Cloud Act exposure
Integrations: MS Project, Jira, Primavera, SAP
Defensibility Pack
Everything you need to write the board paper — published openly, no form gate:
Microsoft retiring Project Online has put a deadline on my desk that I did not create.
— Stephen, IT Director, engineering firm, Netherlands
They showed me things I had suspected but not been able to prove.
— Anna, Head of PMO, defence manufacturer, US
I treated the retirement as forced clarity rather than as a problem.
— Mark, EPMO Director, aerospace group, France
I have low tolerance for tools that have a beautiful demo and fall apart on the third use case.
— Helena, PMO Manager, industrial manufacturer, Germany
Watching the project controls manager who had been most resistant become the strongest internal advocate. That conversion was the proof I needed.
— Rachel, COO, construction group, UK
We'll map whether full migration or overlay is the right path for your environment. If it's a fit, we'll set up a 90-minute working session on your actual project data. You keep the portfolio diagnostic whether you go further or not.
Download the MS Project Online Migration Checklist — a practical 2-page guide to what dies when, what Planner covers and doesn't, and 5 questions to ask before picking a replacement.
Download the Defensibility Pack — everything your audit committee needs, published openly.
Microsoft Project Online retires on September 30, 2026. After that date the online portfolio/PWA environment is gone. The desktop MS Project app continues, but the enterprise service you rely on for portfolios and resources is going away - which is why teams are choosing a successor now.
Microsoft points customers to Planner (formerly Project for the web) and, on-premises, Project Server Subscription Edition. Neither manages resources or portfolios across many projects the way Project Online did. Epicflow is built for exactly that layer - the multi-project portfolio with shared resources.
No. Epicflow overlays your current MS Project, Jira, Primavera, or SAP, so your project managers keep working in the tool they know. We move your projects, plans, and history before the shutdown - and you decide when, or whether, to switch MS Project off.
No. Epicflow adds the portfolio and resource layer Project Online gave you - AI resource allocation across all projects, bottleneck prediction, and what-if scenario planning - not just another Gantt chart.
